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 * Meeting Minutes 2011 04 05**


 * Things to do tonight:**

Research organisations and groups that you think will support the project ideas that you are interested in. As soon as you research, please put up the organisation on the wikispaces, or shoot everyone an

Timeline: 1. Tonight (above)

2. Weekend: i)Group plan and a contingency plan ii)Come up with a group meeting time

3. Before Thursday: Contact organisations and get support. 4. Before Thursday: put it all together.

General elements to keep in mind:

Need/Demand Participants, Motivation

Start a Club in the university to gain participation and support

**Ideas**
1. Social Inclusion Boroondara outreach, program including regular events.

2. Knitting initiatives Competitions/events to involve the university and the wider community in the creation of manchester and clothing items for the homeless including patch working. Home Ec for the Homeless

3. Community recreation improve perception of particularly poor and badly perceived areas outdoor fitness, assisting in community togetherness and elderly social inclusion.

4. Promoting healthy eating and cooking on a low budget.

4.1 Growing their own fruits and vegetables

5. Business propositions involving the homeless Hobo Espresso Cooking and eating, Example: Lentil As Anything

6. Career employment and education for the Homeless - increasing employability and finding opportunities

+useful in fighting poverty - no organisation - limited types of jobs - homeless are often disabled

= __**MINUTES 16/04/11**__ = = __**(SALP Camp!)**__ =


 * Considered the different project options that we had come up with thus far.
 * Chose our favourite ones by voting (each person had 3 votes).
 * The floods projects were the most popular project (with 5 votes), social inclusion program the second (however this was hard for all team members to agree with, and so was not considered as a second choice to the flood projects).
 * A group meeting time was set- 4.15 on Wednesdays, at Romano's (opposite Frank Tate and near ERC). A second time may be 8am on Wednesday mornings. The next group meeting is on Wednesday the 20th.
 * In the Easter holidays we will also meet on the Wednesday (27th) at the same time- hopefully to organise grants and the like.
 * We began to type up our proposal.
 * On the coming Wednesday (20th) we have to finish typing up our proposals to get in by the deadline (Thursday 21st).

**Outcomes.**
 * Nicholas is going to talk to Pat about the possible projects within the Victorian floods.
 * Kathryn is going to find the link about the Red Cross Group at Melbourne University.
 * Nick was going to get back to Naomi about organisations she could contact.
 * We are all going to be happy! (Because it's nearly easter) :)

**Meeting Duration.**

Approximately 1.5 hours.

**Apologies.**

None.

=__**20/4/2011**__=

What I got from what Pat said (a brief summary!):
 * The web site is needed because the Loddon Shire want to diversify through tourism, unfortunately the floods came along in Jan and the plans got put on the back burner. At the moment tourism is a new area for them- only self guided drive around tours exist, although they have a lot of natural wet lands and prettiness and also a beginning boutique food area.
 * They are situated ½ way between Melb-town and Swan Hill/Mildura- the shire centre is Wedderburn and Charlton is covered within this area. They want to attract people who are on the road to stop off.
 * For this website we need to do a business case, check the target audience (travellers), find resources (attractions and accommodation) and showcase what is available. The front end of this will be showing what is available, the back end is HOW we go about doing it.
 * We probably should coordinate with Group One who are doing the photographic exhibition- they can provide us with some content, we may also launch the website when they launch their exhibition in September. Incidentally, they are going up there to visit on the 29th April.
 * Robyn Vella and Wendy Gladma (spelling?????) are our contacts- AFTER EASTER!
 * <span style="display: block; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">We should have a business plan, a pitch to them, before we go up (which we can get reimbursed for).
 * <span style="display: block; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Looking at the hand – back will be another issue, have to give them our templates- how will it work? Also, keep in mind their internet probably isn't very fast! The sustainability of the website is something to keep in mind.

__ To Do! __ In no particular order:
 * 1) <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Contact Group One.
 * 2) <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Contact Robyn/Wendy.
 * 3) <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Research- both the shire and the processes involved in building a website.
 * 4) <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Work out the architecture including maps, photos, online information,.............
 * 5) <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Actually build the website.
 * 6) <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Take a trip up there (* many) to generate content and discussion.
 * 7) <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Apply for grants!!!!!!!!!!!!! (Dream Large and others? In which case we also need to look for more grants)
 * 8) <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Create a budget (keeping building the website, marketing and designing the website in mind).
 * 9) <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Contact 'Tourism Victoria' in conjunction with Robyn and regarding things like target audience.
 * 10) <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Compile a data base- this includes doing a site analysis and seeing whom we are targeting.
 * 11) <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Website- promote the boutique food and look at infrastructure.

__ Our Aims. __
 * <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">We would like to centralise all related information- a 'one-stop-shop' for the Loddon Shire.
 * <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">We would like to promote the area.
 * <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">We would like to bring business to the area.
 * <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">We would like to help make it a more sustainable and diverse community through tourism.
 * <span style="display: block; font-style: normal; font-weight: normal; margin-bottom: 0cm; text-align: left; text-decoration: none;">Accessibility.

<span style="display: block; font-style: normal; font-weight: normal; text-align: left; text-decoration: none;">No apologies and our meeting ran for 1.5 hours. Good work!! :) Meeting on 04/05/2011
 * __Phone Conference with Robyn:__**
 * 1) Rural Shire, approx. 6,700 square metres with population of 7,000 people
 * 2) Build a tourism website
 * 3) Nature based tourism, agribusiness and farm based industry
 * 4) Key features of the website:
 * build from scratch
 * stand alone
 * user friendly
 * text and scriptwriters will be provided
 * provide more appealing info about tourism, compared to existing websites
 * enable online bookings
 * attract young people, families and friends to the area
 * promote each region (Northern, Southern, Central) distinctly, so people won't get confused
 * have paid advertising pages, as well as own pages
 * Shire currently is in charge of updating their own websites (not IT company)
 * under loddonvalley.com??
 * event summit??
 * we do not collect info nor contact businesses
 * what else can council do to support us - will be discussed later

Things to do:
 * 1) Grants application
 * 2) Write proposal
 * 3) contact people from Tourism Victoria
 * 4) contact the company that sets up the website for Loddon Shire council
 * 5) confirm visiting date with Robyn

Meeting Duration: 1 hour 45 minutes

=**__Minutes 18/5/11.__**=

What do we want in relation to Loddon Shire Project?
 * We want to raise awareness of the region.
 * We want to bring people back.
 * Learn to build a website (Jack).
 * Do something to help a good cause (Kathryn and Vio).
 * Can we focus on the floods/flood victims?
 * Can we report flood victim experiences? Document them somehow?
 * Can we capitalise on the Big Day Out in the Loddon?
 * Other than actually building the website we want our own input in the form of gathering information, photos and designing it.

Drum role........

Can we help tourism through the schools??
 * Build a website for them?
 * Bring in international students?
 * OR can we set up a CITY - COUNTRY EXCHANGE???

CITY - COUNTRY EXCHANGE
 * Could be in the form of a holiday program.
 * City kids billeted with country and vice versa.
 * Could go for 10 days or so.
 * Target primary school kids and younger secondary school kids
 * Run through the schools.
 * Create partner schools.
 * The kids could even go to the different schools??
 * When kids in city, they can go to movies, imax, scienceworks, etc.
 * When kids in the country they can do fun things, bush walks??
 * Melb Uni kids could supervise them- that way melb uni also involved.
 * Leave the idea pretty broad so Robyn has input.

This would benefit Robyn / Loddon Valley by:


 * Bringing in income.
 * Bringing in awareness.
 * Bringing in families.
 * Creating a sustainable tourism thingy.
 * Targeting a youth market.
 * Creating a strong partnership between Loddon and Melb Uni.

Other ideas:
 * Retreat camps for private sector or churches.
 * School sports day b/w Loddon and Melb.
 * A public lectures series that incorporates different areas, ie- a cooking one (fresh bush food!), a vet one (country animals), a sport one (what sporty fun things you can do), an arty one (historical beginnings) etc. At conclusion of lectures could be a trip there.
 * A loddon valley fair at Melb Uni- with raffle tickets for a luxuary getaway in the Loddon valley.
 * All of the above pretty much raise awareness of loddon valley- so we could make them all into a strategic plan and then implement one.......

Duration: 1 hour. Apologies :Sick Nick:(

//Note:// //I have been on the City of Melbourne’s website for some ideas of activities that we could do when we bring the students from Loddon Shire to Melbourne. I was thinking that maybe one afternoon or morning we could do one or more of the planned self-guided city tours (see http://www.thatsmelbourne.com.au/Gettingaroundthecity/walks/Pages/walks.aspx). I believe that the following ones look best and they all seem to linkup at some point which means we could easily do more than one of them consecutively.// //1. A Walk in the Park// //3. On the Waterfront// //4. Arcades and Lanes// //5. The Cosmopolitan//
 * __Minutes – Kathryn’s Meeting with Pat and Rita__**
 * //Thursday, 7 July 2011//**
 * Need to draft a letter to the college heads. Send this letter to Pat and give him 48 hours to turn it around.
 * Importantly we need to rewrite the budget. At the moment it is too big and we need to significantly reduce the cost. There are several ways in which we may do this:
 * 1) Require some nominal dollar contribution from participants. Pat suggested that this could be to cover food costs but I am now thinking that transport costs might be better. Hopefully we can get most of the food cheaper but our transport expenses are mainly nonnegotiable.
 * 2) Most of the activities could be done on campus. We could look at having talks by Melbourne Global Mobility, Careers (I have made an appointment), LIVE Unit and the Provost (who apparently is supporting the Loddon Shire – University of Melbourne initiative). I’m now thinking that Melbourne University Sport is another possibility? Robyn did mention that Type 2 diabetes is a major problem in Loddon Shire as well as other rural areas.
 * 3) Take the students on a University of Melbourne Tour. This can be arranged through the info booth on Swanston Street or online. We will book in advance but just need to confirm the dates of the exchange first. It may well be that we are shown around by other SALP participants.
 * 4) We could recruit other SALP participants to act as our tour guides around Melbourne. Remember that they need to clock up university service hours. We should look to advertise any positions in the SALP Bulletin.
 * Apply for grants (see [|www.grantslink.gov.au])
 * Need to work out food. I talked to my friend who is a UN Youth Ambassador and he said that Subway sponsors most of their events. Subway makes allowances for this expense in their budget as social contributions. This is perhaps something that we could look into.
 * We need to work out a process for selecting applicants from the University. We need six people only so advertising through the student portal should be sufficient. Perhaps they could send an email to our salp gmail account stating the reasons why they would like to participate in the program and what personal qualities they could bring to the group? And then attach their CV? I can think through the application process more thoroughly later. Perhaps Naomi and Vio can review the applications after they have been submitted.
 * Contact Claire Scott to learn about a program that has points of similarity with ours (Pat will send through her details later). The program is called uni experience. Some information should be able to be located on the University of Melbourne’s prospective students’ website (08-07-11 I had a look at the website and could not locate any information on the program).
 * **Important:** Everyone (including any other SALP participants that we might recruit) needs to sign the ‘Student Acknowledgement – Volunteering at the University of Melbourne’ as soon possible. This is needed so that we are fully insured and to significantly reduce any legal expenses that we might incur. Pat will hopefully send through the document shortly.

Posted by: Kathryn

<span style="font-family: 'Arial','sans-serif';">In attendance: <span style="font-family: 'Arial','sans-serif';">Jack & Kathryn
 * __<span style="font-family: 'Arial','sans-serif';">Minutes – SALP Project Group Meeting __**
 * //<span style="font-family: 'Arial','sans-serif';">Friday, 8 July 2011 //**
 * <span style="font-family: 'Arial','sans-serif';">Jack talking to someone from college.
 * <span style="font-family: 'Arial','sans-serif';">Kathryn writing letter to college heads over weekend.
 * <span style="font-family: 'Arial','sans-serif';">Jack will look into several of the grants. Nick might want to also.
 * <span style="font-family: 'Arial','sans-serif';">Kathryn drafting notice to put in student portal. Naomi and Vio will screen applicants. Need to work out student contribution first.
 * <span style="font-family: 'Arial','sans-serif';">Need to watch Loddon Shire DVD. Jack will get this from Nick.
 * <span style="font-family: 'Arial','sans-serif';">Need to make show bags with uni info, stationary etc. Jack and Kathryn will start to put these together.
 * <span style="font-family: 'Arial','sans-serif';">Jack and Kathryn to trial City of Melbourne tours.
 * <span style="font-family: 'Arial','sans-serif';">Still need to work out food. Could everybody please think of some ideas?
 * <span style="font-family: 'Arial','sans-serif';">Nick – would you be able to manage some of the activities that we are going to do on campus? Ideas are presentations from the LIVE Unit, Melbourne Global Mobility, Careers (I have already made an appointment), talk from the Provost and maybe some activity with Melbourne University Sport. Do you have any other ideas of things that we could do?

Posted by: Kathryn

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">**//Thursday, 14 July 2011//** <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">In attendance: Jack & Kathryn
 * __<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Minutes – SALP Project Group Meeting __**
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Jack and Kathryn trialled two self-guided city of Melbourne tours (“Arcades and Lanes” and “A Walk in the Park”). The tours selected were interesting and it would be possible to combine them.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Collected information brochures from info booth at Federation Square. These can be used in show bags for students. We’ve also got some more ideas for Melbourne activities.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Went to info centre at the University of Melbourne. Kathryn will come into uni on Monday to speak to Will about a uni tour and potential print materials that could be used.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Jack and Kathryn went to the Ian Potter Museum. Free admission and close proximity to campus would make it ideal to include in itinerary.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Began developing agenda items for meeting with principals.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Kathryn watched copy of Loddon Shire self-guided tour DVD. Jack had watched this previously.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Reminder: next meeting scheduled for 10:00am Sunday the 17th of July in the Law Library (entrance is located on Level 3 of the Law Building). Kathryn will wait in the foyer for people to arrive. It may well be that we’ll migrate somewhere else so it might be an idea if people text in advance if they plan to attend. That way we won’t lose anyone.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">During this meeting we should consider establishing contact with the Marketing & Communications Office. Jack and Kathryn were unable to arrange an in person meeting for Thursday, 14 July 2011. Their contact details are below.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Fax: **<span style="font-family: 'Arial','sans-serif'; font-size: 13px;"> +61 3 93494921
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Address: **<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Level 3, 780 Elizabeth St, The University of Melbourne, VIC, 3010

Posted by: Kathryn

Appendix to To Do List

-meet Will at the Information Centre on Swanston street, on either Friday or Monday to obtain information and promotional materials for UniMelb for showbags.

-contact UniMelb Marketing and/or bookshop for promotional presentation and materials.

-provide all participants with clear guidelines for expectation and things to bring

-organize and secure university activities. Suggestions include science experiments, art/creative activities, model making, fun writing/mathematics, etc.

-enquire about tour routes and costs, eg. Federation Square, Fitzroy Garden Conservatory, ghost tours, etc

-search contacts for people knowledgeable to potentially talk to the students, including on tours, eg, architecture students to guide on the 'Elegant Enclaves' walking tour.

-assess walking tour and compile, eg. Remove Flinders lane stretch in the 'A Walk in the Park' tour.

Agenda for meeting with the principals on the 22nd of July

-possible use of a school bus

-dates, timing and flexibility of school holidays and exams

-Organisation of meeting/catch up of Loddon Shire students with university participants in September and December

-any issues regarding getting a teacher to join the December trip (including salary, costs and availability)

-student selection criteria

--eg. university/tertiary aspirations and prospects, 16 and under?, easier to manage (well behaved, minimal dietary requirements and medical conditions)

-potential to organize activities with the schools, collaborate with Robyn.

-requirement of some nominal payment to join the program to secure participation, commitment - most likely to cover transportation and/or food

-require standard camp/excursion details - including dietary requirements and any medical conditions

Ideas and Clarifications

In the interest of promoting UniMelb and removing repetition. It may be sensible for us to present to the school/s about each of our faculties and the university, thus the need to consult UniMelb communications/marketing.

Also our focus when the students come should involve more activities and less seminars.

Reminder that we may need to learn some information to be more informative and entertaining on the walking tours. Familiarize with the activities as much as possible, use help if needed, eg GPS, instructions, maps.

Activity suggestions for familiarization and travel time.

Hey Team,

I just thought that I would let everybody know that I have been in contact with the Marketing and Communications division at the University of Melbourne.

The discussions that I have had with them so far seem to be really promising. It looks as though they have the resources necessary to assist us in delivering any presentations that we might make to secondary school students. What’s more, they have media and publicity officers for the individual faculties so we should be able to present a well-rounded profile of the University.

They have indicated that they would like to have a one-on-one meeting with me for starters which I’ll try and arrange for next week. Then I can update you people on what will happen from there.

Take care,

Kathryn

Posted by: Kathryn

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Kerryn Skinner <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Schools Program Officer <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Email: skinnerk@unimelb.edu.au <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Ph: <span class="skype_pnh_print_container">(03) 8344 4736 <span class="skype_pnh_container"><span class="skype_pnh_mark"> begin_of_the_skype_highlighting <span class="skype_pnh_highlighting_inactive_common"> <span class="skype_pnh_textarea_span"><span class="skype_pnh_text_span">(03) 8344 4736  <span class="skype_pnh_mark">end_of_the_skype_highlighting <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">* She works Tues-Fri according to Will
 * __<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Monday, 18 July 2011 __**
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Kathryn's meeting with Will, Uni info **
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Uni info is able to help us with university tours designed specifically for secondary school students.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Usually students are tour guides but we may be able to get university staff.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">They have also run careers nights in the past. Perhaps this is something that we might consider. I will still speak to University of Melbourne Careers & Employment on Thursday anyway.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">When it comes to booking our university tour we should speak to Kerryn Skinner who will tailor the tour so it fits in with our program (for example, we may want to include a tour of a college or a particular faculty). Her details are as follows:

Posted by: Kathryn
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Kathryn's meeting with Nick, SALP **
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Pat proof read letter and to his satisfaction
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Kathryn and Nick printed letters to colleges
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Addressed and stamped envelopes
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Letters finally posted!

**__<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Thursday, 21 July 2011 __** **<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Kathryn's meeting with ****<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Dilani ****<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">, Careers & Employment **
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Dilani unable to attend appointment because of illness
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Talked instead on phone to Angela Ballard
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">The Careers & Employment Office runs activities for students at the tertiary level (university leavers as opposed to school leavers)
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Really not qualified to offer advice to secondary school students about their future pathways

**<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Kathryn's meeting with Lois Carlton, Office of Admissions **
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Lois is our main point of contact in organising the reciprocal ‘Melbourne’ trip (book things through Lois who will liaise with Kerryn).
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">The Office of Admissions has lots of funding (the “pots of cash” Rita was talking about) which might be available to us.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">We are NOT to do any presentations on the University of Melbourne (she was quite firm about this). We can only talk about our experiences as students at university.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">The Office of Admissions will not be doing a presentation at the Loddon schools for us in September. It is too far for them to travel to make just one presentation (especially since the target audience is not large). She suggested we just make this a ‘fun’ trip.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">When we are hosting the students from Loddon Shire in Melbourne the Office of Admissions is interested in taking on an active role.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">I talked to her about the activities that we could run in Melbourne as part of our exchange and we devised a list to incorporate in our itinerary. The activities include: campus tours; student panel (could get country students talking about making the transition from a rural school to a metropolitan university); master class with an academic (would be English since they are all studying this at school and Lois has a contact); tutorial session; race around uni or scavenger hunt which has already been prepared for use by other programs; and, a presentation by the Office of Admissions on Melbourne University (they have two people who do this as their job).
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">For other activities around Melbourne she suggested we go up Eureka tower (which, coincidentally, I suggested in my first itinerary) as well as taking the ferry to Williams town and having fish and chips.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">She wants each leg of the exchange to be three days only. There are a couple of reasons for this, including: we are all legally liable for the students; the program is going to be considerably expensive otherwise; it is too much to ask students to spend that long away from home; and, it will make it easier to negotiate our program with the colleges and principals.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Interestingly Lois advised against using Newman College. This was mainly because of lack of assistance in showing students around, unmade beds, unclean rooms etc. when she used the College for a previous program. She suggested that Queen’s College or even Medley College would be the best for our purposes. I received the details of Frank Hofheins from her who organises conferencing and accommodation at Queen's College. Apparently he should be most willing to help us. I will not contact him just yet since I am waiting for the college to send me a response re the letter I sent them.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">She seemed surprised that the principals were willing to meet with us (to the extent that she thinks they mightn’t turn up tomorrow)!
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">In our meeting with the principals there are a few points that we need to clearly convey in relation to the type of student that we are after. Specifically, the students must: be in Year 11; have high marks; aspire to tertiary study; and, NOT be Kwong Lee Dow Scholars.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">She introduced me to someone called Brodie who will be in Wedderburn over the weekend. We need to talk to her if we have any concerns while we are there.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Posted by: Kathryn

=Naomi's Notes (from meeting with principal plus Robyn plus Marilyn).=

Hi everyone, here are the //few// things I wrote down from our meeting with Malcolm Goldsworthy.
 * Although we are advised to take year 11's down to Melbourne, we will probably need to take a mixture of 11's and 12's, because the year levels really aren't that big.
 * When we go down in September and visit the school, that will 'spark' the process for year 10's and 11's to give an expression of interest to participate in the reciprocal exchange.
 * We are planning to start the program, based around Boort and with students from Boort P-12 only- that way as a pilot it can be fine tuned and is manageable.
 * We talked about creating an official name -Melbourne University Loddon Shire City Country Exchange.
 * Possibly we should give a criteria of who we want to come on the exchange to Malcolm, as he will take care of the selection and everything else about his students down at his end. The criteria is pretty well covered with the students not being a Kwonger, having tertiary prospects and being in year 10 and 11.
 * Malcolm will need details such as when, where, cost, and where staying for the reciprocal exchange- but this can happen in good time.


 * __<span style="font-family: 'Arial','sans-serif';">Friday, 22 July 2011 __**
 * <span style="font-family: 'Arial','sans-serif';">Meeting with ****<span style="font-family: 'Arial','sans-serif';">Mr Malcolm Goldsworthy (Boort Secondary College), Loddon Shire Council Office **

<span style="font-family: 'Arial','sans-serif';">In attendance:
 * <span style="font-family: 'Arial','sans-serif';">Kathryn
 * <span style="font-family: 'Arial','sans-serif';">Malcolm
 * <span style="font-family: 'Arial','sans-serif';">Marilyn
 * <span style="font-family: 'Arial','sans-serif';">Naomi
 * <span style="font-family: 'Arial','sans-serif';">Robyn
 * <span style="font-family: 'Arial','sans-serif';">Vio

<span style="font-family: 'Arial','sans-serif';">Please note the following apologies from Shane Rudkins (meant to attend our meeting on behalf of Brad N Madden, East Loddon P-12 College) which was sent to me through the SALP email account:

//<span style="font-family: 'Arial','sans-serif';">Kathyrn- unfortunately I am ill at present and don’t anticipate now being able to attend tomorrow- I am not sure if the school will have someone else present but we remain very interested in the program and I would be keen to receive any information from the session and follow up with you and back at our school. The program objectives align well with objectives we have at the 9-12 sub school and is of strong interest. I am a past university of Melbourne student and resident of Newman college and our school has had little or no students attend the university in recent years. //

//<span style="font-family: 'Arial','sans-serif';">Shane Rudkins // //<span style="font-family: 'Arial','sans-serif';">Years 9-12 Sub School Manager. //

//<span style="font-family: 'Arial','sans-serif';">From: Group Four [mailto:group4.salp2011@gmail.com] // //<span style="font-family: 'Arial','sans-serif';">Sent: Friday, 1 July 2011 9:56 AM // //<span style="font-family: 'Arial','sans-serif';">To: Rudkins, Shane M // //<span style="font-family: 'Arial','sans-serif';">Cc: Madden, Brad N // //<span style="font-family: 'Arial','sans-serif';">Subject: Re: loddon shire leadership program //


 * <span style="font-family: 'Arial','sans-serif';">Malcolm to send us suitable dates for reciprocal ‘Melbourne’ trip within the next few days (as of date of meeting)
 * <span style="font-family: 'Arial','sans-serif';">Malcolm would like us to do a Forum on the second day of our trip to Loddon Shire at Boort Secondary College. This will be us talking about our experience at university as well as ‘selling’ our program.
 * <span style="font-family: 'Arial','sans-serif';">Audience will include a mixture of Year 10, 11 & 12 students.
 * <span style="font-family: 'Arial','sans-serif';">Malcolm would like mixture of Year 10 & 11 students to participants in our exchange program otherwise too restrictive just having one year level (further to this, the numbers in each year level tend to fluctuate from year to year).
 * <span style="font-family: 'Arial','sans-serif';">Need to send list of student selection criteria to Malcolm to assist him in choosing students (I stated these but he also wants them in writing e.g. high achieving, tertiary focus and non KLD)
 * <span style="font-family: 'Arial','sans-serif';">Will not be using the school bus. V/Line bus from Southern Cross to Pyramid Hill is a better option.
 * <span style="font-family: 'Arial','sans-serif';">Will use standard form ‘excursion’ documents for Boort students’ trip to Melbourne to cover schools liability
 * <span style="font-family: 'Arial','sans-serif';">Malcolm will willingly arrange for a teacher or parent to come with the students in December. We will face no costs in association with this.


 * <span style="font-family: 'Arial','sans-serif';">Meeting with Robyn, Loddon Visitor Information Centre **

<span style="font-family: 'Arial','sans-serif';">In attendance:
 * <span style="font-family: 'Arial','sans-serif';">Kathryn
 * <span style="font-family: 'Arial','sans-serif';">Naomi
 * <span style="font-family: 'Arial','sans-serif';">Robyn
 * <span style="font-family: 'Arial','sans-serif';">Vio

<span style="font-family: 'Arial','sans-serif';">IMPORTANTLY, the dates of the September exchange have been confirmed as Wednesday, 21 September 2011, Thursday, 22 September and Friday, 23 September 2011. Could everybody please ensure that these dates are written in their diaries?

<span style="font-family: 'Arial','sans-serif';">With the assistance of Robyn created the following itinerary which is designed to help us with budgeting.


 * **<span style="font-family: 'Arial','sans-serif';">Wednesday, 21 September 2011 **
 * <span style="font-family: 'Arial','sans-serif';">7:43am **<span style="font-family: 'Arial','sans-serif';"> train leaves Southern Cross Station. Taking the **Swan Hill line** (train to Pyramid Hill). Will need to double check departure time and reserve tickets beforehand.


 * <span style="font-family: 'Arial','sans-serif';">11:00am **<span style="font-family: 'Arial','sans-serif';"> train will reach Pyramid Hill. Can have a short look around Pyramid Hill. Paul will pick us up and be our tour guide for the entirety of the first day.

<span style="font-family: 'Arial','sans-serif';">Jamie Whitmore’s bus will have trailer to ensure that luggage fits. The cost of the bus on this day will be $440 to charter (will be the same cost on the third day). Particular quote is for bus that fits 14 people.


 * <span style="font-family: 'Arial','sans-serif';">12:00pm **<span style="font-family: 'Arial','sans-serif';"> Visit Simply Tomatoes & Aussie Wool Quilts. $6.60/ person will cover admission to both attractions.

<span style="font-family: 'Arial','sans-serif';">Bus to take students to Boort. SALP Group 4 to take and place orders for sandwiches required next day at the Lakeside Cafe (should have discussed with cafe and created sandwich list prior to departure from Melbourne).

<span style="font-family: 'Arial','sans-serif';">Go to the Boort Commercial Hotel for dinner. They will create a set menu for us (e.g. roast). It will cost $15 for a meal and a cuppa.

<span style="font-family: 'Arial','sans-serif';">Retire to accommodation.

<span style="font-family: 'Arial','sans-serif';">Paul’s son Bradley will probably be our Loddon Ambassador on this day.
 * **<span style="font-family: 'Arial','sans-serif';">Thursday, 22 September **


 * <span style="font-family: 'Arial','sans-serif';">9:30am **<span style="font-family: 'Arial','sans-serif';"> Visit Salute Oliva. This will cost $3.30/ person. Depart 10:30am.


 * <span style="font-family: 'Arial','sans-serif';">10:45am- 11:45am **<span style="font-family: 'Arial','sans-serif';"> Go to the Spanner Man. Cost is $6.60/ person.


 * <span style="font-family: 'Arial','sans-serif';">12:00pm- 1:00pm **<span style="font-family: 'Arial','sans-serif';"> Lunch at the Boort Caravan Park/ Lake Boort. Student Ambassador needs to have picked up sandwiches from the Lakeside Cafe. Need to allow $5/ head for sandwiches.


 * <span style="font-family: 'Arial','sans-serif';">1:00pm- 3:30pm **<span style="font-family: 'Arial','sans-serif';">Visit Boort Secondary College. Forum with Year 10, 11 & 12 students.


 * <span style="font-family: 'Arial','sans-serif';">3:45pm **<span style="font-family: 'Arial','sans-serif';">Wine tasting at Akrasi Wines. Budget for $2.20 per person.

<span style="font-family: 'Arial','sans-serif';">Railway Hotel for dinner. The pricing will be similar to that of the Boort Commercial Hotel. Therefore allow $15 for a meal and a cuppa.

<span style="font-family: 'Arial','sans-serif';">Robyn Vella will be our Loddon Ambassador on the third day.
 * **<span style="font-family: 'Arial','sans-serif';">Friday, 23 September 2011 **


 * <span style="font-family: 'Arial','sans-serif';">9:00am **<span style="font-family: 'Arial','sans-serif';"> Depart from Boort with the intention of reaching Wedderburn at **10:00am**.


 * <span style="font-family: 'Arial','sans-serif';">10:00am **<span style="font-family: 'Arial','sans-serif';">Eucalyptus Stew Pot. The demonstration will cost $6.60/ person.

<span style="font-family: 'Arial','sans-serif';">Will then be detecting and panning for gold. Budget $2.20/ person for both activities.


 * <span style="font-family: 'Arial','sans-serif';">12:00pm **<span style="font-family: 'Arial','sans-serif';">Picnic lunch at Melville Cave. Robyn will organise the lunches. Will still need to allow $5/ head for sandwiches.


 * <span style="font-family: 'Arial','sans-serif';">1:00pm- 1:30pm **<span style="font-family: 'Arial','sans-serif';">Stroll around Inglewood and look at the antique shops.

<span style="font-family: 'Arial','sans-serif';">Walk around river and the waterhole.

<span style="font-family: 'Arial','sans-serif';">Bus will take us to Bendigo. Should arrive at **2:30pm** so that we are not in a rush.


 * <span style="font-family: 'Arial','sans-serif';">3:09pm **<span style="font-family: 'Arial','sans-serif';">Train departs from Bendigo and should arrive back at Southern Cross at **5:09pm.**


 * **<span style="font-family: 'Arial','sans-serif';">Additional notes **

<span style="font-family: 'Arial','sans-serif';">Accommodation still needs to be determined. Robyn said to use Boort Caravan Park because we will have too many students to stay at Retro Farm Stay. In this case students will need to bring sleeping bag and pillowcases with them. The pricing for the Caravan Park is as follows:

<span style="font-family: 'Arial','sans-serif';">$90 (for two people) <span style="font-family: 'Arial','sans-serif';">$100 (for three people) <span style="font-family: 'Arial','sans-serif';">Additional $15 per person for linen (but sleeping bags and pillowcases will avoid this cost) <span style="font-family: 'Arial','sans-serif';">*Prices are for rooms with showers

<span style="font-family: 'Arial','sans-serif';">Therefore, would be looking to hire four cabins.

<span style="font-family: 'Arial','sans-serif';">Discussed accommodation with Marilyn and said it would be possible to put two more mattresses in Retro Farm Stay. Marilyn will give us quote following discussions that we need to have with Robyn regarding legal liabilities.

<span style="font-family: 'Arial','sans-serif';">The bus hire is for the entire day and does not stop after a particular time. Therefore we are entitled to use the bus to get to and from dinner. Thus there is no real location based preference for staying in Boort unless we want to be closer to medical assistance etc.

<span style="font-family: 'Arial','sans-serif';">Loddon Ambassador will cost $12/ person/ day.

<span style="font-family: 'Arial','sans-serif';">On Day 2 our Loddon Ambassador might be driving our bus. This will impact our costs because we will not have to pay for a driver. But when we are writing our budget for the purpose of applying for grants best include $440 for all three days.

<span style="font-family: 'Arial','sans-serif';">When we have a Loddon Ambassador driving the bus, the pricing will be as follows: <span style="font-family: 'Arial','sans-serif';">$25/ day for a 13 seater (14 seater including driver) bus <span style="font-family: 'Arial','sans-serif';">This does not include a driver but would have Paul as our tour guide (he is licensed to drive the bus) <span style="font-family: 'Arial','sans-serif';">There will be the additional charge of 60c/ km (this will equate to about $36 on the day that we drive to Salute Oliva) <span style="font-family: 'Arial','sans-serif';">Will need to fill the fuel tank (approximately $30)

<span style="font-family: 'Arial','sans-serif';">Melbourne exchange students to pack lunch and snacks for first day. This needs to be made clear on the itinerary that we give them. Student Ambassadors to organise snacks for days two and three (four times snacks). Should price snacks to include biscuits/ fruit/ juice boxes.

<span style="font-family: 'Arial','sans-serif';">Need to allow $7.70/ person/ morning for breakfast. Robyn can arrange for cereal and bread to be put in cabins.

<span style="font-family: 'Arial','sans-serif';">The admission prices are all inclusive of GST.

<span style="font-family: 'Arial','sans-serif';">When creating itinerary can cut and paste from Loddon Discovery Tours (don’t worry, we aren’t infringing copyright)!

<span style="font-family: 'Arial','sans-serif';">References:
 * <span style="font-family: 'Arial','sans-serif';">Salute Oliva website ([])
 * <span style="font-family: 'Arial','sans-serif';">Boort Caravan Park website ([])
 * <span style="font-family: 'Arial','sans-serif';">V/Line website ([])

<span style="font-family: 'Arial','sans-serif';">Posted by: Kathryn


 * __<span style="font-family: 'Arial','sans-serif';">Weekend Activities __**


 * __<span style="font-family: 'Arial','sans-serif';">Friday, 22 July 2011 __**
 * <span style="font-family: 'Arial','sans-serif';">Met Robyn Vella in Serpentine
 * <span style="font-family: 'Arial','sans-serif';">Met with Mr Malcolm Goldsworthy (Boort Secondary College), Loddon Shire Council Office
 * <span style="font-family: 'Arial','sans-serif';">Light luncheon
 * <span style="font-family: 'Arial','sans-serif';">Departed from Serpentine and travelled to Wedderburn via Inglewood
 * <span style="font-family: 'Arial','sans-serif';">Went to antique store in Inglewood
 * <span style="font-family: 'Arial','sans-serif';">Visited the Eucalyptus Stew Pot and area where we will be detecting and panning for gold
 * <span style="font-family: 'Arial','sans-serif';">Walked up the rocks near Melville Caves to admire view (potential picnic spot for trip)
 * <span style="font-family: 'Arial','sans-serif';">Met with Robyn, Loddon Visitor Information centre
 * <span style="font-family: 'Arial','sans-serif';">Caught up with Marilyn at Boort Travellers Rest to go to the Retro Farm Stay
 * <span style="font-family: 'Arial','sans-serif';">Ate dinner at Retro Farm Stay
 * <span style="font-family: 'Arial','sans-serif';">Went to Pyramid Hill Train Station to get Jack
 * <span style="font-family: 'Arial','sans-serif';">Drank hot chocolate and toasted marshmallows by fire


 * __<span style="font-family: 'Arial','sans-serif';">Saturday, 23 July 2011 __**
 * <span style="font-family: 'Arial','sans-serif';">Paul and Marilyn picked SALP Group 4 up from Retro Farm Stay
 * <span style="font-family: 'Arial','sans-serif';">Visited Aussie Wool Quilts and Simply Tomatoes
 * <span style="font-family: 'Arial','sans-serif';">Went to Boort lookout and drove around the lake
 * <span style="font-family: 'Arial','sans-serif';">Lunch at Cup & Saucer
 * <span style="font-family: 'Arial','sans-serif';">Drove ‘city kids’ who have never seen football around town football oval in minibus to get glimpse of game
 * <span style="font-family: 'Arial','sans-serif';">Visited Salute Oliva and sampled produce
 * <span style="font-family: 'Arial','sans-serif';">Went to see Spanner Man and his menagerie of animals
 * <span style="font-family: 'Arial','sans-serif';">Visited George at Akrasi wines. Had a wine tasting.
 * <span style="font-family: 'Arial','sans-serif';">Went back to Retro Farm stay.
 * <span style="font-family: 'Arial','sans-serif';">Marilyn picked SALP Group 4 up in 4WD and took to Boort Commercial Hotel for dinner (Loddon Shire paid for dinner and one drink).
 * <span style="font-family: 'Arial','sans-serif';">Played __//very//__ long game of pool
 * <span style="font-family: 'Arial','sans-serif';">Went to footy auction to take in atmosphere
 * <span style="font-family: 'Arial','sans-serif';">Drank hot chocolate and toasted marshmallows by fire


 * __<span style="font-family: 'Arial','sans-serif';">Sunday, 24 July 2011 __**
 * <span style="font-family: 'Arial','sans-serif';">Departed from Retro Farm Stay
 * <span style="font-family: 'Arial','sans-serif';">Said goodbye to Marilyn at Simply Green Tomatoes
 * <span style="font-family: 'Arial','sans-serif';">Arrived home safely!

<span style="font-family: 'Arial','sans-serif';">Posted by: Kathryn


 * __<span style="font-family: 'Arial','sans-serif';">Things to Do __**
 * <span style="font-family: 'Arial','sans-serif';">Rewrite proposal budget
 * <span style="font-family: 'Arial','sans-serif';">APPLY FOR GRANTS ([|www.grantslink.gov.au])
 * <span style="font-family: 'Arial','sans-serif';">Work out the nominal dollar contribution through discussing with Pat and Rita
 * <span style="font-family: 'Arial','sans-serif';">Place notice in Student Portal and SALP Bulletin using dates of September exchange and some sort of deadline. Then proceed in selecting applicants.
 * <span style="font-family: 'Arial','sans-serif';">Everybody please sign the ‘Student Acknowledgement – Volunteering at the University of Melbourne’
 * <span style="font-family: 'Arial','sans-serif';">Contents of show bags (include ‘Talk About Un!’ brochures and ‘The Uni Book’)
 * <span style="font-family: 'Arial','sans-serif';">Presentation for SALP Symposium
 * <span style="font-family: 'Arial','sans-serif';">Need to determine weekly meeting time and place. Would recommend booking a library discussion room during the time for the duration of the semester.
 * <span style="font-family: 'Arial','sans-serif';">Need to draft itinerary for September trip copying information from ‘Loddon Discovery Tours’ available on Robyn’s website
 * <span style="font-family: 'Arial','sans-serif';">Need to determine which college we will be using the services of. Kathryn to reply to all colleges (except International House) once final decision has been made.
 * <span style="font-family: 'Arial','sans-serif';">Send list of student selection criteria to Malcolm (please see minutes from my meeting with Lois)
 * <span style="font-family: 'Arial','sans-serif';">Loddon Council interested in us writing article for their publication talking about our exchange program. Need to decide whether to proceed with this.
 * <span style="font-family: 'Arial','sans-serif';">Will need to determine with Robyn whether it is more suitable for us to stay at Boort Caravan Park or Retro Farm Stay. If Retro Farm Stay can work for us, then we need to get the pricing from Marilyn.
 * <span style="font-family: 'Arial','sans-serif';">Need to create forms so that students can select sandwiches from the Lakeside Cafe.

<span style="font-family: 'Arial','sans-serif';">Posted by: Kathryn

Posted by: Kathryn
 * __<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Tuesday, 26 July 2011 __**
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Kathryn’s meeting with Claire Scott **
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Able to do 30 minute presentation on Melbourne University for us. Could follow this up with the student panel consisting of students that have moved from rural areas.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Claire will send me the names of possible students that we could use for our student panel. It would then be our responsibility to go about contacting these students to see if they are interested in participating in our program. Might want consider giving them a small token of appreciation?
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Need to factor in the cost of providing morning and afternoon teas for students. The colleges will not provide this. Definitely need to have bottled water available especially on the day that we are doing the Amazing Race.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Claire will send me the details of a caterer that many departments within the University use to make gourmet packed lunches. They cost about $15 each but include chocolate hedgehog, focaccia, drink etc. Mightn’t use the caterer but nevertheless a handy number to have.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Could consider doing laboratory experiment as part of the Amazing Race.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Claire will send me the activities they did and the questions that the students had to answer in the Amazing Race.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">The Amazing Race is an activity that is best suited to the first day. Students can do this with their Melbourne counterparts as having more people will make the game more fun.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Make sure to have board and card games available at the college should the situation arise where we incidentally have free time.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">After dinner might want to consider having a trivia night.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Claire will send me the Uni Experience itinerary should we want to get more ideas. It might also be useful in helping us plan our days.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">There are plenty of funds available from the Office of Admissions. Would need to discuss this further with Lois Carlton.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Claire will send me a list of academics that they have used previously. We would then need to talk to them to see if they are willing to deliver a master class as part of our program. Definitely should try to contact academics early as they are hard to pin down.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Need to budget for a bottle of wine to give to any academics that might present for us. Lots of works goes into their presentations so wine is of totemic significance. Should allow $30/bottle.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Need to ask the college to give an introduction in the evening of the day of our arrival. However, considering that we are such a small group and a number of us already live in college, possibly we could deliver the college introduction.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">I asked Claire if she got the same impression of Newman College through Uni Experience as Lois. She said that while there were problems, the food was pretty good and that most of the problems they encountered could be overcome through having such a small group (i.e. we could visit all of the rooms beforehand, making sure that we have been given the right keys, the lights are working and the beds are made – some of the problems they had).
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">When we are meeting the group at Southern Cross Station should be wearing our SALP t-shirts to make ourselves readily identifiable. Need to notify the parent/teacher of this beforehand. Make sure that we have the parent/ teachers mobile number.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Best if the students are travelling together. This is something that we were planning anyway.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Should ring the Station in advance to tell them that we are planning to meeting with a group of students. Apparently they got quite angry with the Uni Experience people because it was suspicious that people were waving signs around the station.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">As soon as we determine the dates of the December leg of the exchange we need to pass this information onto Claire and Lois. That way they can start to help us in planning.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Importantly, we can’t have our exchange coinciding with Melbourne University’s Change of Preference Day at the end of the year. Claire couldn’t remember the date of the Change of Preference Day exactly but told me that it would be held on approximately the 20th of December. I told her this shouldn’t be a problem because we are planning for our exchange to be in early December soon after we finish exams, if possible.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Claire is going to send me the surveys that they handed to students at the end of Uni Experience. We can use her questions as the basis for our own questions. Considering that secondary students are relatively tech savvy we might even consider doing the survey in electronic format through Survey Monkey. This would make it easy to compile their responses and use them when we are drafting our prospectus.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">REMEMBER: Lois remains our main point of contact!


 * __Thursday, 28 July 2011__**
 * First meeting of Semester 2, 2011, in attendance: Vio, Naomi, Kathryn and Jack**
 * Images of the Loddon trip 23 July are posted on the Picasso under the team gmail account.,
 * Settled on the activities to be undertaken for the Loddon to Melbourne Trip.
 * Naomi has looked in depth into the Lifelong Skills grant offered by the Government and will be waiting for results.
 * Preparation for the presentation for Boort P-12 should be roughly in agreement with our presentation for the SALP symposium.
 * Photo slideshow and considerable interactivity with students anticipated for the presentation.
 * Student presentations may only be about their individual experiences and not given on behalf of any faculties.


 * Meeting with Rita and Pat**
 * The project will go ahead, and before any grant money that comes in, any expenditure will be made via Rita's credit card. So if we need to pay for anything, we will need to do it via phone or internet from Rita's office. Similarly, cash inflow will need to be given to Rita.
 * Recommended a nominal amount of $75.


 * Jack's phone call with Malcolm Goldsworthy (Boort P-12)**
 * The school would prefer the the Loddon to Melbourne Trip to be within the week starting 5th of December 2011. The option to include a weekend day, for which it is possible but not preferable is from 8th to the 10th.
 * Kathryn has suggested that we do the 5th to the 7th. This would give us all time off earlier.
 * I have mentioned the nominal amount of $75 to Malcolm and he is on board with it.
 * In terms of the presentation that we would give when we get up there:
 * Currently enrolled in the school are 20 yr10s, 24 yr11s, and 20 yr12s.
 * Malcolm believes that our visit to the school should be scheduled around lunch time, that is arrive before 1:05pm to have a look around the school and the lunch time ends at 1:50pm.
 * Ideally, our presentation should be 5-10 minutes long, with room for questions later, and Malcolm did like our idea of breaking into smaller groups.
 * Malcolm would like our visit to essentially be the launch for the program from Loddon to Melbourne, so that it would be the first time the students are made aware and be selected afterwards.
 * School holidays begin on the 24th of September.

Vio has edited the Student Portal, finalised by Naomi and submitted to be put up.


 * TO DO:**

Posted by Jack
 * Jack to tidy up both itineraries and budget.
 * Talk to Lois about getting money from Uni Admissions Office.
 * Kathryn will reply to heads of colleges who have not given us a quote and arrange meetings.
 * Naomi to respond to the Loddon City council regarding the article.
 * Naomi to contact Ali Kassem (cc Rita) to post our notice on the Volunteer Online database.
 * Book tickets for VLine (delayed for a week or so)
 * Arrange prac or similar for the Loddon Melbourne Trip, require talk with the labs or science/biomed staff.
 * Keep accounts of cashflow, remember to get and give receipts as appropriate.
 * Apply for Grants

__**Meeting 2011 08 11**__ In attendance: Naomi, Jack, Vio, Kathryn

CCRAG - Jack to complete the required budget statement.

Cost of Trip and Loddon's In-Kind Contribution. $1028

Naomi and Vio to begin interviews.

Naomi - make up top 60% of applicants and email Vio.

Naomi to put together CCRAG - Sunday night.

Email Nick

Vio to check on prac details, including possibilities of doing it outside of the lab.

Vio to edit and review CCRAG application.

Kathryn to confirm with Newman College via Email first. Upon confirmation of Newman College, Kathryn will send letter of thanks and rejection to the other Colleges

Prepare for Progresss Check meeting with Rita and Laura in attendance.

Other funding sources: Rita has sent us the new EasyGrants Newsletter

one of interest: Country Victoria Events Program Tourism Victoria recognises that many regional events do not meet the current assessment criteria for cooperative marketing assistance through Tourism Victoria's Events Program. It also recognises that some of these events have the potential to develop into significant regional events able to attract intrastate and interstate visitors.

The Country Victoria Events Program (CVEP) provides up to $10,000 per event to assist with this development. Closing dates for applications for the CVEP are April 1 and October 1 annually. Applicants are encouraged to submit their application at least 6 months prior to the event. For further information on CVEP funding contact Brendan Downey, Group Manager Events, on <span class="skype_pnh_print_container">(03) 9653 9883 <span class="skype_pnh_container"><span class="skype_pnh_mark"> begin_of_the_skype_highlighting <span class="skype_pnh_highlighting_inactive_common"> <span class="skype_pnh_textarea_span"><span class="skype_pnh_text_span">(03) 9653 9883  <span class="skype_pnh_mark">end_of_the_skype_highlighting  or e-mail brendan.downey@tourism.vic.gov.au.

http://www.tourism.vic.gov.au/marketing/ma rketing/events-marketing/


 * Questions for progress check meeting**

Check the team wiki, roughly detail it, refer to timeline and grant application. We are currently on track with the planned timeline. Will show them the Wikispaces.
 * Progress Check on the Project**
 * Check on timeline**

Need to secure more diverse funding sources. All team members are under particulars are under tremendous stress and some are having particular difficulties in making the time, as well as the commitment. Student demand on the particular nature of tasks may not be well met, however there is still a need to delegate all tasks with some equality.
 * Project Challenges and Concerns**

On track to apply for more grants for example the Country Victoria Events Program (Tourism Victoria). Keeping regular meetings to more efficiently allocate tasks as difficulties appear, allowing for more prompt team reaction. Ongoing dialogue to enhance our enjoyment and benefit of the program.
 * Practical Strategies to overcome**

Kathryn and Jack a team over the break. Naomi and Vio makes a great team starting this semester. Tag team dudes! Terrific bonding experience over the weekend up in Loddon. There appears to be no major issues within the team. Nick yet show his full potential in his involvement with this project. Active in seeking external assistance eg. Rita, Pat and Robyn.
 * Reflect on team dynamics**

We are pleased with our progress thus far.
 * Feedback on progress**

__**Progress Check Meeting with Pat and Laura - 2011 08 17**__

Get working with Children Check Send Pat and Itinerary & Link to wiki [done by Jack] Addition to selection criteria that the university students are 18+.
 * TO DO:**

Call Tourism Victoria [result: Naomi conducted the phone call with Brendan, it appears that we do not satisfy any of the Tourism Vic's intentions in terms of funding. Also brought up that we need to have cash support from the local government and/or tourism body.]

Consider additions to the itinerary: Uni Sports - possibilities include Zumba, Yoga, Gym, wheelchair basketball, etc. Contact at Uni Sports - Alex Affleck

Another possible contact is the Intercollegiate Officer - Hillary O'Dwyer, regarding the school visits.

Utilise our mentor about how to target this program, either now or later, towards the Health Services professional which is one of the Shire's priorities.

Preparations need to start for the SALP Symposium.

Contact Admissions for funding.

Prospectus and Pitch required for end of project.

__**Group Meeting 2011 08 18**__

Serious Chem Prac to be removed from the itinerary.

-Nick to call Uni Sports. -Call Lois and Claire. -Jack to talk to Bec Daley -Grocery list compilation -Touch base with all stakeholders -Grab show bags from Open Day.

Just to raise an old issue that our program thus far would not be a specific promotional and marketing investment by Loddon, but rather a revenue source for the Shire.

__**Interview 2011 08 18**__

Was brought up that we need to clearly consider the requirements for the successful applicants. -Promoting the university -Well-behaved. -Interactivity with the students -Ability to get along well with the locals. -Ability to get the locals excited about the exchange program. -Need to ask applicants to get Working with Children Check.

Posted by: Jack

In attendance:
 * __Minutes (25/08/2011)__**
 * Jack
 * Kathryn
 * Naomi
 * Vio

There were a number of things that were discussed yesterday. I realise that I have not included everything so please feel free to add any further points or elaborate upon what I have written.
 * Have nearly finished selecting applicants thanks to a lot of hard work by Naomi and Vio
 * Kathryn to relay to Nick what is discussed in meetings.
 * Nick still to discuss with Melbourne University Sport the potential of running an activity with them as part of our reciprocal ‘Melbourne’ trip. He says that he plans on meeting with them next week.
 * Kathryn to ring the Lakeside Cafe to determine what can be done for lunch. Will develop a menu to hand out to participants on the first day.
 * Kathryn to determine what food needs to be purchased for trip.
 * Need to email Malcolm and Robyn to keep them updated on the progress of our project.
 * Going to make a video for the SALP symposium presentation. Jack has a video camera and editing software. Will start working on the script next week. Can integrate photographs from mid-year trip into the video.
 * Potentially going to make a poster for the SALP symposium presentation too.

Posted by: Kathryn

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">4x Juice boxes 6 pack <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">1 x Arnott’s Family Assorted Biscuits <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">2 x Boxes Muesli Bars <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">24 x Fruit
 * __<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Snacks __**
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Day 2 **

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">4 x Juice boxes 6 pack <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">1 x Arnott’s Family Assorted Biscuits <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">2 x Boxes Muesli Bars <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">24 x Fruit
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Day 3 **

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">1 x Bag of Cadbury Favourites
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Emergency provisions **

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">*I will buy these (with the exception of the fruit) the weekend before we depart. I will try to get to an Aldi but there isn’t one near my house so I may need to consider another reasonably priced alternative.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">* The participants will need to bring their lunch and snacks on the first day. I have clearly indicated this in the equipment/ clothing list although it may be worth pointing it out to them when they come to pay you their nominal fee.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Posted by: Kathryn


 * __Equipment/Clothing List__**

ü Aeroguard

ü At least 1 litre water carrying capacity (i.e. one big water bottle or two small ones)

ü Day pack

ü Inner sheet

ü **Lunch and snacks for first day** (other meals will be provided)

ü Pants

ü Personal medication and sanitary products

ü Pillow and pillowcase

ü Rain jacket

ü Shorts

ü Sleeping bag

ü Socks

ü Spending money (we will be visiting many agribusinesses during our trip and it would be fantastic if we could help to support them – plus their produce would make fantastic gifts for friends and family upon return)!

ü Sturdy shoes for walking (hiking boots are ideal but runners will do)

ü Sunhat

ü Sunscreen

ü Toiletries

ü Toothbrush and toothpaste

ü Torch

ü T-shirts x2

ü Underwear

ü Warm jumper

Please tell me if I have missed anything. I have used my Duke of Ed equipment and clothing list as a template so it should be reasonably comprehensive (although I realise on our Duke of Ed hikes we packed as light as possible – to the extent that I was the only person who used to take deodorant)!

Posted by: Kathryn

Dear All,

I called the Lakeside Cafe at Boort this morning (26 August) and the sandwich options are as follows:

__Bread:__
 * 1) Multigrain
 * 2) White
 * 3) Wholemeal

__Fillings:__
 * 1) Avocado
 * 2) Cheese
 * 3) Chicken
 * 4) Cream filling
 * 5) Cucumber
 * 6) Egg
 * 7) Ham
 * 8) Lettuce
 * 9) Salami
 * 10) Tomato

I created and printed a sandwich menu that we can get the participants to fill out on the first day (I will email this around to you separately just in case you’re really indecisive and need some time to make up your mind!) We will need to take our order to the Lakeside Café after we return from Simply Tomatoes & Aussie Wool Quilts.

And just to confirm what Robyn told us in Loddon, we will need to allow $5/ head for the sandwiches. The lady from the café indicated our order might come in a little cheaper but this will depend on what fillings people choose. Thus I’d say what Robyn told us is a good estimate.

Kind regards,

Kathryn

Posted by: Kathryn

I think that we should also ask participants to bring pens and pencils (?)

Posted by: Kathryn

__**Meeting Minutes 2011 09 01**__ In attendance: Naomi Vio Kathryn Jack


 * Congratualtions Team 4! We got Four Grand from CCRAG.**

Cashflow records has started, so please keep your receipts!

Talk to Pat and Rita about: -insurance cover under UniMelb. -grant - contact Linda Gilbert -receipts -Book train tickets

Naomi to check how much time the cafe needs

Print sandwich form and list to bring.

Kathryn to send photographic permission forms to team.

Everyone to post up ideas and content for the poster for the Symposium. Once that is settled, Jack to print.

Email Malcolm, update check. Send him the draft for the Itineraries. Make sure he is happy. Ask him regarding materials that we need for the forum up there, such as projector. Symposium speeches by next Friday, on Wiki.

1. Introduction to the project, the team and the partnership. -who, what when, where, why, how.
 * Symposium**

2. Project Initialised - First Steps. -the previous project idea -the brickwall -Brain storming -formation of the new project -team transformation

3. Project Actions - what has happened so far. -Weekly meetings -the Loddon Shire mid-year trip -the grant -the organisation

4. Project Visualised (1) -Aims and goals

4.1. The Loddon Leg

4.2. The Melbourne Leg

5. Conclusion - The Future and Continuation

Preliminary Allocation Kathryn: 1 & 5 Jack: 2 Vio: 3 Naomi: 4 & 4.1 Nick: 4 & 4.2

Posted by: Jack

In attendance:
 * __Thursday, 15 September 2011__**
 * Jack
 * Kathryn
 * Laura
 * Naomi
 * Vio
 * __Minutes__**
 * Need to ask participants about dietary requirements tomorrow. Any special catering needs should be forwarded to Robyn.
 * Need to remind participants about bringing bedding.
 * Should let Robyn know that we are planning to take our lunches on the first day. Therefore we will not be buying rounds for the bus drivers. Perhaps they should cater for themselves (?)
 * May need to check if we need to pay for the sandwhiches ourselves.
 * Naomi has booked library discussion room for tomorrow (although we don’t know which one so meet outside).
 * Have lunch at JCH after meeting with participants tomorrow (Kathryn and Naomi are very excited).
 * Tomorrow: need to work on Symposium poster, ppt and speeches as well as presentation for Boort Secondary College.
 * Selected pictures to appear on Academic poster.
 * Choose between powerpoint designs.

Posted by: Kathryn

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Hi everyone,

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Just letting you know that I sent the following to Malcolm.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Thanks for a great trip these past few days.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Kind regards,

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Kathryn

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Dear Malcolm,

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Thank you for giving us the opportunity to present at your school the other day.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Everyone was really interested to see the building developments at Boort Secondary College. It is great to see the funding the government is putting into rural schools and to think of the opportunities that this will bring to your students in the years to come.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">My Student Ambassador Leadership Group has discussed the selection criteria that you may like to use in choosing students.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Firstly, we need to keep in mind that the following have already been suggested by the university.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Non- Kwong Lee Dow Young Scholar – to enable this opportunity to go to students who have not already been fortunate enough to have been exposed to a tertiary institution;
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">A solid academic record; and
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Tertiary prospects.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Further to these, we decided that:
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">The students need to have ‘tertiary prospects’ but this does necessarily mean they have decided to come to university. In some ways, targeting students who have not made up their minds, and showing them that they may indeed be capable of coming to university, would enable our program to have the greatest impact. Instead we require that students have an open mind to tertiary education.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Further to this last point, they needn’t have decided that they necessarily want to come to the University of Melbourne.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Ideally, we would like students who are intellectually curious.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">The students need to be able to get along with ourselves and others.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">We decided that there is no need for them to be outgoing; with many of us being quieter students during our secondary years.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">The students must be mature and well-mannered (seemingly all of your students already meet this criterion – everyone commented afterwards how attentive and well-behaved they are).
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">And perhaps most importantly, students must have a keen sense of fun and willingness to participate in our activities.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Of course, these criteria are largely flexible and we completely trust your judgement in selecting our participants. After all, you know the students and so would have a far better idea of who is best suited to our program.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Thank you again for your help with our Student Ambassador Leadership Program project.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Kind regards,

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Kathryn St. John

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Posted by: Kathryn

__**Meeting 06 Oct 2011**__ In attendance: Naomi, Jack, Vio, Kathryn

Ask participants for the paragraph of feedback and person experience. Compile a list of other possibilities for the participants who have missed out on our program. Certificate of recognition for participants Preliminary read on the feedback Formal analysis on the feedback Compile and allocate tasks for the Melbourne Trip preparation

Considering the school's interest for sports

-inclusion of sporting activities

-Melbourne Uni Sports classes - Thai Box, Zumba ~ $150 (55mins)

-Possibilities for the uni participants to be invited to the class Working with Children Checks Jack to make sure things are books Check in with Laura Token of appreciation for academics and Loddon representatives Contact Lois for the unimelb presentation, student forum and Master classes

Contact relevant academics Vio to talk to Hosni with potential for Engineer/Physics practical Confirm with Malcolm about the parent/teacher who will be coming along

=Meeting Wednesday 26th=

Naomi, Vio, Claire and Lois.
Naomi's notes:

Interactive Forum: Asked about getting students, where and how the interactive student forum should be done. Lois said that we had allowed far too much time. Further, our scale is completely wrong. The forum is usually done with about 300 people. We have 6. She suggested that we do it by ourselves. Get city and country students and just discuss the Melbourne University experience covering all areas, the move, financial stuff, subjects, scholarships, exchange and clubs/societies. Talk about it as a lifestyle. Either do this in Newman lounge area or somewhere like south lawn or a cafe (she said Tsu-bu, but they do alcohol, so maybe Castros?). The students can just casually chat. It would take probably about 1 hr. If anything areas of speech for 'hosts' to begin with would be who they are, their course, year level and major and why they chose Melb Uni. Maybe someone one from Admissions can come along to help things along.

Uni Melb Presentation: They can do the Uni Melb presentation for us. Will need to be on Uni campus (lec theatre). This is more the official boring stuff, about courses and structures. The interactive forum afterwards would fill in and provide the human experience side to it all. We just need to let them know when we want to do it.

Masterclass: Not such good news. We do not have enough people and it is entirely the wrong time of year to get an academic. Even the office of admissions is struggling. So they suggested that we can get a post-grad student to maybe run one for us or alternately, we can contact Academic Enrichment Services who can run a how to study class (they (L+S) can book us a room. Also, we should contact Transitions and Orientations for a possible quiz thing that we can put in the first day. The man, Ron, is apparently very good.

Other: It was suggested that we change the aim (forums, etc) and names to a more informal approach and friendly names. Our itinerary also caused a few 'uh-oh's from Lois. She says we really should look into a gelati run. Show them things they don't have in Boort. The churches are a big no. Botanical Gardens and Shrine may be a good idea. WE NEED TO LEAVE MORE TIME BETWEEN EVERYTHING. Nova or out-door cinemas would be a better idea than IMAX. Going on the city circle tram, which would take approximately 1 hour would be a better option than some of the walking we have. Sky deck is good, bowling would be better done at night time. We could leave earlier than 9.30 on the last day. Go by KISS!! (keep it simple stupid). With this in mind, no trivia night but rather bowling at night time. St Kilda is actually an option, but it may be better to focus on the CBD. We can get 'show bags' from them.

We need to redo itinerary and send through to Lois and Claire.

Rahhhhhhhh!!!!!!!